Features
Interview scheduling without the back-and-forth
The average interview takes 4.7 emails to schedule. CandidReel's calendar integration lets candidates pick a slot from your real-time availability. One link, zero emails, automatic calendar events.
Candidates book themselves
Send a candidate a scheduling link. They see your available time slots (pulled from your connected calendar in real time), pick one, and confirm. A calendar event is created for both of you instantly — with the video call link included automatically.
No coordinator required. No "are you available Tuesday?" emails. No double-bookings. Candidates see times in their own timezone, so there's no confusion about when the interview actually starts.
Google Calendar and Outlook, always in sync
Connect your Google Calendar or Microsoft Outlook account and CandidReel reads your real-time availability. Existing meetings, out-of-office blocks, and focus time are all respected. If someone books a meeting on your Google Calendar, that slot disappears from your CandidReel scheduling link within seconds.
You can connect multiple calendars to check for conflicts across work and personal schedules. Set buffer times between interviews (e.g., 15 minutes) and define availability windows (e.g., only Tuesdays and Thursdays, 9am-4pm).
Round-robin scheduling for hiring teams
When multiple interviewers can handle a screen, round-robin mode distributes interviews across your team based on availability and load. Candidates see the combined availability of all eligible interviewers and pick a slot — CandidReel assigns the interviewer automatically.
Configure weights to control distribution (e.g., a senior interviewer takes 2 slots per week, a junior one takes 5). The system tracks interview counts per team member and rebalances automatically. No one gets overloaded, no one gets overlooked.
Timezones and reminders handled automatically
CandidReel detects the candidate's timezone from their browser and displays all available slots in their local time. The calendar event is created with the correct timezone for both parties. No more "wait, was that 2pm your time or mine?"
Automated email reminders go out 24 hours and 1 hour before the interview — to both the candidate and the interviewer. Each reminder includes the video call link, the candidate's AI summary (for the interviewer), and a one-click reschedule option. No-show rates drop by 35% with automated reminders compared to manual confirmation emails.
Frequently asked questions
Can candidates reschedule after booking?
Yes. Candidates can reschedule or cancel via a link in their confirmation email. You can set a reschedule cutoff (e.g., no changes within 4 hours of the interview). Both parties are notified immediately.
Does scheduling work with async interviews too?
Calendar scheduling is designed for live interviews. Async video interviews don't need scheduling — candidates record on their own time, with a deadline you set.
How does round-robin handle time-off?
If a team member blocks time on their connected calendar (PTO, focus time, etc.), those slots are excluded automatically. You can also manually toggle interviewers in and out of the round-robin pool.
Is scheduling available on the free plan?
Basic scheduling with Google Calendar sync is included on the free plan. Round-robin, Outlook sync, and advanced buffer settings are available on paid plans. See pricing for the full breakdown.
Eliminate scheduling emails
Connect your calendar and send your first booking link in 2 minutes. Free plan included — no credit card required.
Free plan included · No credit card · Setup in 2 minutes